Board Minutes: August 2022

Siseebakwet Lake Association

Board of Directors’ Meeting Minutes

August 13, 2022

Call to order – The meeting was called to order at 8:38 am by President Tom Huettner in Sugar Lake Lodge Dining Room.  In attendance were Tom Huettner, Roger Quern, Deb Hagenbuck, Bill Hagenbuck,

Vickie Hoppe, Gordy Hoppe, Cindy Hillegoss and Dora (Holly) Hayes.

Announcements and Correspondence –  There were no  announcements and no correspondence, 

Secretary’s Report – Gordy Hoppe moved approval of the Secretary’s report.  The motion was seconded and approved.

Treasurer’s Report – Treasurer  Roger Quern reported that as of 8/12/22 the Checking Account contained  $2,904.18 and the Savings Account contained $35,770.84.  Total income for the year was $1,411.12 and total expenses were $669.17.  ICOLA dues  ($51.00) have been paid.    The portion of the resources in the AIS fund was  $21,747,00.  Tom Huettner moved acceptance o f the Treasurer’s Report.  The motion was seconded and passed.

 The SLA continues to seek a stable financial institution that offers a satisfactory interest rate for a deposit of  a portion of the funds in our treasury.

Committee Reports – Communications:   Chair, Gwynne B. ; Co-Chair, Betsy M. – No Report.

Membership:  Chair, Vickie H.; Co-Chair, Deb. H.  – Consensus was that a mass mailing should be sent out some time in the spring; probably a second mass mailing should be sent out at an appropriate time.  The data base should be updated on a regular basis.  The use of bulk mail was discussed. 

Techniques for collection of dues monies were discussed.  Roger Quern urged use of Pay Pal because of the capability for automatic recurring dues payments.  The possibility of facilitating use of VENMO, credit cards, etc., was discussed.  It might be possible to have a “knock-on-doors” campaign for collection of dues.  Dues will also be collected at the fall meeting.

Water Quality , Management and Education:  Chair (temporary) Tom Huettner –  Tom hasTom reported that the water was not quite as clear (18 – 19) when an earlier measurement was made, but the quality has improved recently.   Tom has reached out to members on the north side of the lake.  Tom has not spoken to Bruce lately. 

Considerations in manning the decon stations include use of the bar code for the station.  There are also problems manning the stations and managing effective decontamination of boats and other equipment used on the lake.

Social:  Chair, Betsy M.; Co-Chair, Gwynne Bobich – The Fall Membership meeting will be our next meeting.  The Committee  will attempt to reschedule the speaker originally engaged for the 2022 Spring meeting for our Fall Membership Meeting.  The financial state of SLA will be reviewed and Tom H. will review the status of the organization.   The need to recruit members for the SLA Board was discussed.

The date of the annual meeting was informally set for the Labor Day weekend. 

SLA discussed the Mad Bear development being proposed in the approximate location of the former Ski Hills.  Developers are considering how this project could benefit Veterans. 

Investment summary:   SLA is a 501 c(3) organization and the Treasurer is maintaining the appropriate records and communications with IRS.   SLA continues to hold the Ice-Out Contest. 

Special Project: - Records Retention Update:  Betsy M. summarized the progress in digitizing the records and storing them in the cloud.  Consensus was that we would define the data base and  delegate the scanning of records and photographs. 

The meeting was adjourned at 9:36 am.

Respectfully submitted,

Dora K. (Holly) Hayes, Secretary

Board Minutes: July 2022

Siseebakwet Lake Association

Board of Directors’ Meeting Minutes

July 16, 2022

Call to order:   The meeting was called to order at 8:32 am by President Tom Huettner (on ZOOM) at 8:36 a.m.  Members present in Sugar Lake Lodge meeting room (Main Dining Room) included Gordy Hoppe, Deb Hagenbuck, Bill Hagenbuck, Roger Quern, Betsy Martin and Dora (Holly) Hayes.  

Announcements and Correspondence:  The Shoreline Review came in.  Bill Hagenbuck will review and examine details regarding trails, wood, walkways, etc.

Secretary’s Report:  Betsy Martin moved approval of June 11, 2022 report;  motion seconded and carried.

Treasurer’s Report:  Roger Quern presented detailed printed report as of 7/13/2022.  Total in bank accounts:  $38,596.41.  Income Year to Date (YTD 10/01/2021 - 7/13/22) -  $1,269.24.  Expenses YTD - $669.17.  Cindy may be able to assist the Treasurer.

Tom moved to approve ICOLA dues of $19.00 plus $0.50 per member.  Motion was seconded and approved. 

Committee Reports: 

Communications – Chair:  Gwynn B; Co-Chair:  Betsy M. – A draft announcement of the SLA Potluck at 4:00 pm, August 5, 2022, has been sent by email SLA members.  Event will be held on half the SL Lodge deck with attendees having access to the SL Lodge bar. 

Membership:  Chair: Vicki; Co-Chair: Deb H. – Chair absent. 

Water Quality, Management and Education – Chair:  Tom H. (Temporary);  Co-Chair: Open.  Bruce took water samples in June.  Clarity:  Main lake – 12 ft.10 in.; South Sugar:  12 ft. 6 in.   SLA indicated that members/lake-owners could use the pressure washer for boat/equipment cleaning/decontamination.  The washer was apparently not ready to function at the time of this meeting.  Betsy will try to talk to Tim about what is actually in progress/status. 

Social:  Chair:  Betsy M.;  Co-Chair: Gwynne B. -  Betsy reviewed  events for Fall  (September)  Membership Meeting .  Betsy will try to schedule speaker we originally scheduled for the Spring Membership Meeting. 

Investments: No activity.

Special Projects

Record Retention/Digitization:  Betsy reported that plans are progressing to recruit workers for the project  to digitize and organized the Lake Association’s records/history.   A tentative deadline of 4 years has been set for completion of a preliminary report  on our history.  Individuals interested in participating could include:  The Laska Family in some combination (Roger, Sara and Eric)

New Board Member Recruitment:  Danielle Witherill, Cindy Hilligoss and Brad Nelson. 

Betsy Martin moved at 9:00 am that the meeting be adjourned.  The motion passed. 

Respectfully submitted,

Dora (Holly) Hayes, Secretary

October 2020 Board Minutes

The Sissebakwet Lake Association

Board of Directors Meeting Minutes

October 10, 2020 

1. Call to order: The virtual Zoom meeting was called to order by President Huettner at 10:04 am. Attending were President Huettner, Bill Hagenbuck, Deb Hagenbuck, Betsy Martin, Roger Quern, Gwynne Bobich and Holly Hambley.

1. Announcements: Bill Hagenbuck reported that clean-up along the lake was completed as far as possible around approximately half the lake.

1. Secretary’s Report: Betsy moved to approve the Secretary’s Report. The motion was seconded and approved.

1. Treasurer’s Report: The Treasurer reported $4,350.80 in the checking account and $32,761.18 in the savings account for an overall total of $37,111.98. Roger’s report shows $2,370 income from membership dues with a total income including dues, donations, interest and other of $4,591.45.

       Dues income was a response to email and letters regarding same.  Gwynne volunteered to take 

              the lead with Betsy, in communicating thanks to new and returning members and in other 

               correspondence with members.  The consensus was that Sugar Lake notecards might be used for    

               some of this correspondence.  It was noted that payments often included contributions to AIS. 

Two bills were presented:  $216.00 for the website and $43.50 for ICOLA dues.  Betsy moved that

              these bills be paid.  The motion was seconded and approved. 

              Bill Hagenbuck moved that the Treasurer’s Report be approved.  The motion was seconded and  

              passed. 

1. Election: Roger stated that 36 individuals voted that the Board was “okay.” Three directors were approved by membership mail-in vote.

 6) 2019/2020 Officer Vote/Committee Chair Selection:The following slate was presented:

     Officers:  President:  Tom Huettner

Vice President:  Bill Hagenbuck

Treasurer:  Roger Quern

Secretary:  Holly Hayes 

Receiver of Notice:  Bill Hagenbuck

     Committees: Communications:  Chair – Gwynne Bobich, Vice Chair, Betsy Martin, with Vicky and Gordy.

Membership: Chair – Gwynne Bobich, Co-Chair – Vicky with Roger a member/advisor

Water Quality, Management and Education: Chair – Tom Huettner, Co-chair – Roger    

Quern, with Bill Hagenbuck as Advisor. 

Social:  Betsy Martin.  It was suggested that Communications and Social be combined under leadership of Betsy and Gwynne. It was suggested that other members be appointed to include Joan Schulz, Rose Houlihan (sp.?) and one more. 

Tom moved approval of Board Members; the motion was seconded and approved. 

Tom indicted that the Board would set goals and talk later.  

7)FY  2020/2021 Proposed Key Dates – Meeting usually second Saturday of the month. 

1. Monthly meetings:

April 10

May 8

June 12

July 10 - (Proposed date for Triathlon.  Date may be shifted.)

August 14

September 11

October 9

1. Spring Meeting/Brunch: June 13 was preferred over June 5 or 6. Tom suggested a memorial after the Membership meeting.

2. Fall Meeting/Dinner: Sunday, September 5

3. Timberman Triathlon: To be determined.

4. Spring/Fall Clean-ups: 4th Saturday in April and 4th Saturday in September.

5. Install/Remove AIS signs at Public Landings: May 9/October 10. Bill will take care of signs on his road; other signs will be left up.

8) Committee Reports:  

Communications (Chair- Gwynne B; Co-Chair – Betsy M):  Photo contest – Will go into Fall Newsletter.  Abby will send picture to Gwynne and Betsy.  A gift worth $25.00 from Lodge Shop has been approved previously.

Roger will send reimbursement check to the Shop. 

Membership (Chair – Gwynne B; CoChair -Vicky, Roger Q.):  The welcome package to new residents on the lake was discussed.  Packages were given to new owners at Jenson’s and the log cabin.  Roger will share updated data base with Tom so the President can use the data. 

c. Water Quality, Management and Education – ( Chair – Tom Huettner - temporary): Tom discussed the decon site with Fred.  The site has not been used often during the current year.  Lodge guests and owners have been contacted re desirability of using the site.  The Grooms are making use of the site.    Abby received an inquiry during the last week from a group reviewing vegetation.  Consensus was that Tom would contact the group for future information and to determine a fee.   Bill will forward information on companies that are competitive regarding analytical services and whether companies are certified.  

(Note: See addendum to report.  Tom provided additional information in the agenda re Decon sites, etc.)

d. Social (Chair – Betsy M.; Co-Chair – Gwynne B.): Note – Committee combined with the Communications Committee.

9)FY 2020/2021 Proposed SLA Committee Goals Discussion: a. The website is ready for updating.  Items to be included are AIS plans, rapid response plan (Tom is working on this), neighborhood watch (Deborah Hagenbuck asked about this; concern was expressed over increased traffic possibly due to covid).  Tom asked if we wanted to post a sign.  

b. Other goals:  Newsletter – Appropriate Board Members will work on the Newsletter over the winter; SLA needs to get the newsletter out.   Betsy needs a commitment – possibly each SLAoard member could write about SLA.  Items could include road clean-up, a listing of new families on the lake that might include a feature on one family and profiles of members.   Betsy suggested a deadline of November 15; this suggestion should be coordinated with Abby.  The target for the next newsletter of January, 2021, should be coordinated with Abby. 

Respectfully submitted,

Dora K. (Holly) Hayes

Secretary 

Decon site Update:

Noteholder: 

AIS Certified Lake Parties: (i.e., certification holders)

1. AIS Detectors (MAISrC and U of M Extension) Betsy Martin, Bill Hagenbuck, Bruce

 Erickson, Bill Grantges

1. Lake Service Provider (DNR) Paul Grooms, Fred Bobich, Dale Anderson/3B’s (Certified, but not 5 Star), Grand Rapids Marine (5 Star and Decon in town), J.J.’s

Barge Service (5 Star) and Jeff Reed.

                                                              c – e) Itasca AIS Watercraft Inspection (Itasca SWCD), AIS Sentry Program (DNR), Itasca

          Resort Inspector (Itasca SWCD) None

                                        f)     AIS thermal decontamination (Itasca SWCD) Tim Oxborough, Mark Reisser

                    g)    Volunteer watercraft Inspectors (DNR)  Bruce Freeman, Bill Hagenbuck, 

                                                          Deb Hagenbuck

V 23

September 2020 Board Minutes

Siseebakwet Lake Association (D)

Board of Directors Meeting Minutes 

September 5, 2020

Call to order: The virtual ZOOM meeting was called to order by President Huettner at 8:41 am. , CDT.

Attending were Tom Huettner, Gordy H.,  Gwyneth Bobich, Deb Hagenbuck, William Hagenbuck, Vicky Morgan,  Betsy Martin and Dora (Holly) Hayes.   

Announcements:  None reported.

Secretary’s Report:  Betsy moved approval of the minutes of the previous meeting as corrected.  The motion was seconded and approved.  

Treasurer’s Report: 

Roger’s Report and approval of expenses- As of 09/04/2020 the treasurer received $120 fo dues and AIS donations.  Balances  were:  Checking account $          806.91

                                                   Savings Account         32,758.70

                                                    For a total of                  $33,565.61     

Total income for the year was $1,044.12 and total expenditure was $1,071.37.   Expenses over income :  $27.25.

The Treasurer purchased a roll of stamps and sent 124 letters in addition to email “letters.”

The Board reviewed the current methods of dues payments including PayPal.  Details of how members and SLA handle the PayPal receipts were discussed.  

Discussion of handling of mail votes for Board members was reviewed.  Roger and Bill will pick up the votes. No deadline was given for voting, but a notice will be placed on the web site.   The SLA Board will wait until the next meeting to fill a vacancy and will use a (Board) vote to add an individual to the list of Board members.

AIS funding – Investment Options - Huettner reported that the Investment Committee needs to make recommendations concerning who is a signer, what bank will be used and how authority will be invoked.  Informal consensus was that the President and the Secretary should included as members on the Investment Committee.

Report of 2019/2020 Financials to Members – September 30 marks the end of the fiscal year for the SLA.  The Treasurer will wait until September ends and then provide an appropriate report to be placed on the SLA web site.  This report will be in lieu of the Fall Meeting. 

Receiver of Notice Updates/Old Business:  Richard Shelby has sold the Jensen place; the new couple that moved in should be invited to join SLA.  The “log cabin” has been sold; SLA needs to obtain appropriate information on the new owners.

Committee Reports:  

Communications- Website – The committee chairs (Gwynne B and Betsy M.) and SLA will look at the website over the winter.  Changes and additions will be made to the website.  Roger suggested that we highlight selected members on the website; we discussed highlighting one family a month.  Vicky did this in past; this will be discussed with Abby.   Information on AIS should be added to the website.  (See note on adding button under “Water Quality.”

Membership – Consensus was that we need to track members and get the membership up.  SLA should do a second email and/or letter since we need the dues to come in. 

Water Quality – The numbers are down, probably due to a lot of rain.  A floating object was found; Bill H said that it was not a zebra mussel.  Consensus was that Abby should include a button or number for “zebra mussel” on the website. 

Social – There was nothing to report.

Photo contest – SLA will touch base with Abby.  The winner should be determined by an internal vote at the time of the October meeting 

 The meeting adjourned at 10:17 a.m.

Respectfully submitted,

Dora K. (Holly) Hayes

Secretary

Fall Member Meeting President Presentation

Fall Member Meeting Presentation

Thank you everyone for coming out to the Fall Member Meeting! We enjoyed seeing everyone and learned a LOT about loons. It was a great meeting. Thanks to Sugar Lake Lodge for the amazing dinner!

Please find Tom Huettner’s (President of SLA) presentation from the meeting below.