Board Minutes: November 2022

Siseebakwet Lake Association 1022

Board of Directors Meeting Minutes

November 5, 2022

 

Call to order: The ZOOM meeting was called to order by President Huettner at 8:38 CDT. Attending were Tom Huettner, Abby Oxborough, Deb Hagenbuck,  Bill Hagenbuck, Danielle Witherill and Vickie Hoppe.

 

Announcements: The winner of the photo contest (photo -Northern Lights) will be announced in an email.  Danielle’s book was noted.

 

Treasurer’s Report: 

Account balances total as of 9/30/2022:  $39,084.22.

Expenses 10/01/2021 through 9/30/2022: $1,087.78.

Total income to date (10/1/22 through 10/19/2022):  $360.00.  Total expenses to date:  $250.90.

Overall account   total:  $39,193.12. 

Tom indicated that  $15,000 has been invested in a CD yielding 4.1%.

Bill Hagenbuck moved that the Treasurer’s Report be accepted.  The move was seconded and approved.

 

Officer Vote/Committee Chair Selection: Tom presented the slate of proposed officers

 for the next year.

   President: Tom

   Vice President: Bill

   Treasurer: Roger

   Secretary:  Holly

Tom moved that the slate of officers be approved.  The motion was seconded and approved.

  Tom moved that the Receiver of Note be Bill.  The motion was seconded and approved.

 

Tom presented a list of proposed committee members:

Communications:         Chair: Abby

                                        Co-Chair:  Gwynne

Membership                 Chair: Paula Huettner

                                        Co-Chair: Sara Mullaney

                                        Members: Joan Schulz

Water Quality, Management and Education

                                        Chair: Tom

                                        Co-Chair: TBD

                                        Members:  Bill, Bart Bergman

Budget:                          Chair: Roger

                                        Co-Chair: Tom

                                        Members: Bill

Social:                            Chair:  TBD

                                       Co-Chair:  TBD

Tom moved approval of the committee appointments.  The motion was seconded and approved.

The President thanked the departing Board Member, Betsy, and welcomed the incoming Board Member.Tom indicated that he would follow up on water quality issues.  He suggested that SLA needs a summary pager on invasive species that includes good techniques for identification.

 

The work of the Committee on Historical Record Retention was discussed.  Bill indicated that he was working on a possible site and required equipment costing about $300.00 for the work.  Bill moved that SLA appropriate monies not to exceed $400.00 to continue the work.  The motion was seconded and passed.

 

Discussion of work over the winter included mention of outreach to committee members, preparation and distribution of a newsletter to members and preparation of a summary page on AIS. Tom will follow up on the summary page as well as further communications with Bruce.

 

SLA will encourage sending out an on-line Christmas card.  Members of the committee indicated that SLA  wanted to receive communications from the Association. 

 

The meeting adjourned at 10:19 am CDT.

Board Minutes: August 2022

Siseebakwet Lake Association

Board of Directors’ Meeting Minutes

August 13, 2022

 

Call to order – The meeting was called to order at 8:38 am by President Tom Huettner in Sugar Lake Lodge Dining Room.  In attendance were Tom Huettner, Roger Quern, Deb Hagenbuck, Bill Hagenbuck,

Vickie Hoppe, Gordy Hoppe, Cindy Hillegoss and Dora (Holly) Hayes.

 

Announcements and Correspondence –  There were no  announcements and no correspondence, 

 

Secretary’s Report – Gordy Hoppe moved approval of the Secretary’s report.  The motion was seconded and approved.

 

Treasurer’s Report – Treasurer  Roger Quern reported that as of 8/12/22 the Checking Account contained  $2,904.18 and the Savings Account contained $35,770.84.  Total income for the year was $1,411.12 and total expenses were $669.17.  ICOLA dues  ($51.00) have been paid.    The portion of the resources in the AIS fund was  $21,747,00.  Tom Huettner moved acceptance o f the Treasurer’s Report.  The motion was seconded and passed.

 

 The SLA continues to seek a stable financial institution that offers a satisfactory interest rate for a deposit of  a portion of the funds in our treasury.

 

Committee Reports – Communications:   Chair, Gwynne B. ; Co-Chair, Betsy M. – No Report.

Membership:  Chair, Vickie H.; Co-Chair, Deb. H.  – Consensus was that a mass mailing should be sent out some time in the spring; probably a second mass mailing should be sent out at an appropriate time.  The data base should be updated on a regular basis.  The use of bulk mail was discussed. 

Techniques for collection of dues monies were discussed.  Roger Quern urged use of Pay Pal because of the capability for automatic recurring dues payments.  The possibility of facilitating use of VENMO, credit cards, etc., was discussed.  It might be possible to have a “knock-on-doors” campaign for collection of dues.  Dues will also be collected at the fall meeting.

 

Water Quality , Management and Education:  Chair (temporary) Tom Huettner –  Tom hasTom reported that the water was not quite as clear (18 – 19) when an earlier measurement was made, but the quality has improved recently.   Tom has reached out to members on the north side of the lake.  Tom has not spoken to Bruce lately. 

 

 

 

 

Considerations in manning the decon stations include use of the bar code for the station.  There are also problems manning the stations and managing effective decontamination of boats and other equipment used on the lake.

 

Social:  Chair, Betsy M.; Co-Chair, Gwynne Bobich – The Fall Membership meeting will be our next meeting.  The Committee  will attempt to reschedule the speaker originally engaged for the 2022 Spring meeting for our Fall Membership Meeting.  The financial state of SLA will be reviewed and Tom H. will review the status of the organization.   The need to recruit members for the SLA Board was discussed.

The date of the annual meeting was informally set for the Labor Day weekend. 

 

SLA discussed the Mad Bear development being proposed in the approximate location of the former Ski Hills.  Developers are considering how this project could benefit Veterans. 

 

Investment summary:   SLA is a 501 c(3) organization and the Treasurer is maintaining the appropriate records and communications with IRS.   SLA continues to hold the Ice-Out Contest. 

 

Special Project: - Records Retention Update:  Betsy M. summarized the progress in digitizing the records and storing them in the cloud.  Consensus was that we would define the data base and  delegate the scanning of records and photographs. 

 

The meeting was adjourned at 9:36 am.

 

Respectfully submitted,

Dora K. (Holly) Hayes, Secretary

Board Minutes: July 2022

Siseebakwet Lake Association

Board of Directors’ Meeting Minutes

July 16, 2022

 

Call to order:   The meeting was called to order at 8:32 am by President Tom Huettner (on ZOOM) at 8:36 a.m.  Members present in Sugar Lake Lodge meeting room (Main Dining Room) included Gordy Hoppe, Deb Hagenbuck, Bill Hagenbuck, Roger Quern, Betsy Martin and Dora (Holly) Hayes.  

 

Announcements and Correspondence:  The Shoreline Review came in.  Bill Hagenbuck will review and examine details regarding trails, wood, walkways, etc.

 

Secretary’s Report:  Betsy Martin moved approval of June 11, 2022 report;  motion seconded and carried.

 

Treasurer’s Report:  Roger Quern presented detailed printed report as of 7/13/2022.  Total in bank accounts:  $38,596.41.  Income Year to Date (YTD 10/01/2021 - 7/13/22) -  $1,269.24.  Expenses YTD - $669.17.  Cindy may be able to assist the Treasurer.

Tom moved to approve ICOLA dues of $19.00 plus $0.50 per member.  Motion was seconded and approved. 


Committee Reports: 

Communications – Chair:  Gwynn B; Co-Chair:  Betsy M. – A draft announcement of the SLA Potluck at 4:00 pm, August 5, 2022, has been sent by email SLA members.  Event will be held on half the SL Lodge deck with attendees having access to the SL Lodge bar. 

Membership:  Chair: Vicki; Co-Chair: Deb H. – Chair absent. 

Water Quality, Management and Education – Chair:  Tom H. (Temporary);  Co-Chair: Open.  Bruce took water samples in June.  Clarity:  Main lake – 12 ft.10 in.; South Sugar:  12 ft. 6 in.   SLA indicated that members/lake-owners could use the pressure washer for boat/equipment cleaning/decontamination.  The washer was apparently not ready to function at the time of this meeting.  Betsy will try to talk to Tim about what is actually in progress/status. 

Social:  Chair:  Betsy M.;  Co-Chair: Gwynne B. -  Betsy reviewed  events for Fall  (September)  Membership Meeting .  Betsy will try to schedule speaker we originally scheduled for the Spring Membership Meeting. 

Investments: No activity.

 

Special Projects

Record Retention/Digitization:  Betsy reported that plans are progressing to recruit workers for the project  to digitize and organized the Lake Association’s records/history.   A tentative deadline of 4 years has been set for completion of a preliminary report  on our history.  Individuals interested in participating could include:  The Laska Family in some combination (Roger, Sara and Eric)

 

New Board Member Recruitment:  Danielle Witherill, Cindy Hilligoss and Brad Nelson. 

 

Betsy Martin moved at 9:00 am that the meeting be adjourned.  The motion passed. 

 

Respectfully submitted,

Dora (Holly) Hayes, Secretary

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SS: A Picture is Worth A Thousand Words

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A Picture Worth a Thousand Words 

Photo by Paige Jechort

Ideal Stillness on South Sugar

 

This week’s Siseebakwet Story comes in the form of this calming, reflective photograph shared with us by Paige Jechort.

This picture is truly worth a thousand words (or more!)

Have a Sugar Lake Story you’d like to share? Submit it below!