Board Minutes: May 2023
Siseebakwet Lake Association – 513
Board of Directors’ Meeting Minutes
May 13, 2023
1.Call to order: The meeting was called to order by President Tom Huettner at 9:33 am CST.
Attending were Tom Huettner, Roger Quern, Danielle Wetherill, Dora (Holly) Hayes, Bill Hagenbuck, Deb Hagenbuck and Paula Huettner.
2.Announcements: The winner of the ice-out contest, Don Evans, was announced. Prize will be a $25.00 gift certificate at the Sugar Lake (Siseebakwet) Lodge Store.
Comments included the need for a newsletter item, concerning the ice-out event and the winner, a long time member of the Lake Association; Tom will follow up with Abby.
3.Secretary’s Report: Bill Hagenbuck moved approval of the Secretary’s Report. The motion was seconded and approved.
4.Treasurer’s Report: Roger Quern reported that there was $222 in the checking account and $7785 in the assets overall, excluding the investments. Year to date income was (??7,057.8-) and expenses $1,204.--. Donations to the AIS fund are $1,235.00 and to the general fund $2,412.00. Dues: $2,250.00. The treasurer did pay R & P environmental charges last year and charges for the port-a-potty. This convenience should be in place by midnight May 12, 2023. The remainder of the have been invested in CD’s.
Tom moved approval of the Treasurer’s Report. The motion was seconded and passed.
5. Reminder: Happy Hour at Sugar Lake Lodge tody, May 13, from 4 – 5:30 pm.
6.Committee Reports: Communications: The photo contest results are out. Winner: Ski photos by Eric.
The newsletter is out. Consensus: Well done!
Website: Questions can be directed to Abby or the Board.
Other: Betsy has a speaker on waste for the June meeting. Tom will arrange for the hotel stay. Information for the website will be obtained also. Betsy will return about June 3, 2023.
Membership: Six more memberships came in just before the Board meeting. Paula Huettner, Membership Committee chair, reported on activities of the committee. She described recruiting techniques, including the use of postcards in March. The committee will encourage the use of PalPal to pay dues. The committee will now attempt to use volunteers to go door-to-door to recruit. It was pressing need to update information on members, especially phone numbers.
Water Quality: No new information was reported. The fishing is not too good. There have been issues with beavers. The pond draining into Siseebakwet was mentioned. Roger indicated that there was a problem getting a boat into the lake; there are problems with “holes.”
Social: Paula, the Chair, reported that there would be Happy Hours at the Spring and Fall meetings. Tom will coordinate. The meetings do not always have to be held at the resort. Danielle and Morgan volunteered to help.
7.Special Projects: Work on the historical records is continuing.
8.Initiatives: Updating SL logo: Updating the SLA logo was discussed. Rose would work with us to create a new logo. Danielle volunteered to try to get ideas. We will check into getting information on issues such as ordering from the web.
Establish Legacy Fund/Promote Donations: Tom suggested promoting donations. It was noted that there was a $50,000 limit on (earmarking, tax reporting??). Bruce Erickson knows about this and would include it in the correspondence.
N.B. The secretary was cut off by the termination of the ZOOM connection.
The meeting was adjourned.
Board Minutes: April 2023
Siseebakwet Lake Association – April 2023 Meeting
Board of Directors Meeting Minutes
April 13, 2023
Call to order: The ZOOM meeting was called to order by Tom Huettner at 10:00 am Central Standard Time.
Attending were Tom Huettner, Bill Hagenbuck, Deb Hagenbuck, Danielle Wetherall, Holly Hayes and
Roger Quern.
Announcements: No Ice-Out. Still plenty of ice. Spring Clean-up – Scheduled for the 4th Saturday in April, the 29th.
Secretary’s Report: Bill Hagenbuck moved approval. Motion seconded and approved.
Treasurer’s Report: Roger Quern reported that there was $9,144.99 in the bank accounts.
Tom reported that $35,000 had been invested in CD’s, as follows:
$ 15,000 at 4.1% interest due in October, 2023
10,000 at 4.5% interest due in January, 2024
10,000 at 4.65% interest due in July, 2024.
Tom indicated that preapproval for Susan for water testing was needed and that testing in both lakes would be required. Diane moved approval. The motion was seconded and passed.
Key dates: It was noted that the September meeting would be on September 12, 2023.
Key dates are now as follows:
May 13
June 3
July 15
Sept 12
Oct 7
Spring Meeting Dinner – June 3
Fall Meeting Dinner – Sunday, Sept 3
Timberman Triathlon – July 8
Spring/Fall Clean-ups – April 22 and Sept 30
Install/Remove AIS signs at Public Landings (Approx: May 9/Oct. 9
Committee Reports: Communications – Ice Out and Photocontests – Discussed.
Newsletter- Write up of John Otis.
Input from other entities – ICOLA.
Bring in history, technology.
Membership – Work with Abby. Paula Huettner is working with the committee.
76 have paid so far for 2023 and there are three new members.
Deb and Bill have delivered “Welcome packages.”
A Welcome Letter was mentioned. Contacts and reponses to contacts were reported
and the need to keep the data base updated was emphasized.
Water Quality: Appropriate paperwork has been filed. It was noted that Bruce Erickson does the testing for clarity, Dick ? will test water quality. SLA will follow up on the decontamination site and the landing.
At this point, the ZOOM allotted time expired. Roger Quern made the motion to adjourn.
Spring/Summer Events
Board Minutes: November 2022
Siseebakwet Lake Association 1022
Board of Directors Meeting Minutes
November 5, 2022
Call to order: The ZOOM meeting was called to order by President Huettner at 8:38 CDT. Attending were Tom Huettner, Abby Oxborough, Deb Hagenbuck, Bill Hagenbuck, Danielle Witherill and Vickie Hoppe.
Announcements: The winner of the photo contest (photo -Northern Lights) will be announced in an email. Danielle’s book was noted.
Treasurer’s Report:
Account balances total as of 9/30/2022: $39,084.22.
Expenses 10/01/2021 through 9/30/2022: $1,087.78.
Total income to date (10/1/22 through 10/19/2022): $360.00. Total expenses to date: $250.90.
Overall account total: $39,193.12.
Tom indicated that $15,000 has been invested in a CD yielding 4.1%.
Bill Hagenbuck moved that the Treasurer’s Report be accepted. The move was seconded and approved.
Officer Vote/Committee Chair Selection: Tom presented the slate of proposed officers
for the next year.
President: Tom
Vice President: Bill
Treasurer: Roger
Secretary: Holly
Tom moved that the slate of officers be approved. The motion was seconded and approved.
Tom moved that the Receiver of Note be Bill. The motion was seconded and approved.
Tom presented a list of proposed committee members:
Communications: Chair: Abby
Co-Chair: Gwynne
Membership Chair: Paula Huettner
Co-Chair: Sara Mullaney
Members: Joan Schulz
Water Quality, Management and Education
Chair: Tom
Co-Chair: TBD
Members: Bill, Bart Bergman
Budget: Chair: Roger
Co-Chair: Tom
Members: Bill
Social: Chair: TBD
Co-Chair: TBD
Tom moved approval of the committee appointments. The motion was seconded and approved.
The President thanked the departing Board Member, Betsy, and welcomed the incoming Board Member.Tom indicated that he would follow up on water quality issues. He suggested that SLA needs a summary pager on invasive species that includes good techniques for identification.
The work of the Committee on Historical Record Retention was discussed. Bill indicated that he was working on a possible site and required equipment costing about $300.00 for the work. Bill moved that SLA appropriate monies not to exceed $400.00 to continue the work. The motion was seconded and passed.
Discussion of work over the winter included mention of outreach to committee members, preparation and distribution of a newsletter to members and preparation of a summary page on AIS. Tom will follow up on the summary page as well as further communications with Bruce.
SLA will encourage sending out an on-line Christmas card. Members of the committee indicated that SLA wanted to receive communications from the Association.
The meeting adjourned at 10:19 am CDT.